PR+Meeting

5 March 2010 Present: Matt Amy Annette Steve Peter

Discussion Objectives:
 * Garner support from the CA Community
 * Build a sense of excitement for the Tech Fest
 * Provide students with a conference experience

1. Garner Support Amy through the Advancement Committee will seek support from parents Peter will attend the May meeting Amy will approach firms e.g. Nestle providing drinks etc Peter will keep the Faculty informed Annette and Peter will attend the next SRC meeting to gain student involvement Steve will discuss with Apple and other vendors how they can support the Tech Fest and possibly provide a booth

2. Building excitement Annette will focus on a Banner, Logo, Posters, Conference Bag etc. She found these interesting bag possibilities: Messenger bag Amy will locate a vendor for a laptop bag/conference bag Mel, Mat, Amy and Steve possibilities for guest speakers T-shirts especially for Student Helpers

3. Conference Organization Steve will explore the logistics of setting up Tech Support Booth Facilities requests etc need to be made before end of semester Chuck needs to be informed of requirements over the holiday periods

4. Information Steve and Murray provide information through Final Site and a Tech Fest Webpage Peter will let Yoko know that information about Tech Fest will be included in a posting to parents Peter will email students about Tech Fest

5. Budget Peter will approach Chuck to see if any funds can be allocated to the Tech Fest

Next Meeting: Friday 2 April in Matt's Office

Friday 2 April 2010 Present Mel Murray Tony Steve Amy Peter

1. Guest Speaker Both Mel and Steve are following up on a possible guest speaker Tony may be able to have a guest speaker from Facebook skype into the Tech Fest to discuss privacy issues

2. Vendors Apple Japan is confirmed Amy mentioned Greg Smith as another possible vendor

3. Building Excitement and ensuring Communication Mel will sponsor an iPad "lucky door prize". Steve and Murray will explore way to hold this lucky draw through a random number generator T-shirts with the "iHelp" logo will be provided for student helpers Setting up the Atrium will need some ideas Tony will follow through with designing a logo Peter will write a blurb that we can use to solicit community support Murray and Steve will work on a webpage attached to Final Site to get the message across Peter will hold another meeting with students Peter and/or Murray will explain the Tech Fest to the School Board and Council Peter and/or Murray will explain the Tech Fest to the PTA and plans to have sessions designed for parents onThursday night

4. Funding Money is available through HS and Technology Budgets and Dr Kite has indicated that some general funds will also be available

5. Logistics Mel will chair a meeting on Tuesday 9.55 in HM Conference Room to determine the programme for the Tech Fest.

Friday May 14
 * 1) Guest Speaker
 * 2) Support from Board, Parents and Advancement Committee
 * 3) Finances
 * 4) Promotional Material
 * Banner
 * Conference Gift
 * Website
 * Email to students
 * Vendors
 * Tshirts for students

Friday June 4 2010 1. Assign Tasks 2. Progress Reports: Guest Speaker Gifts Scheduling Sponsors Finances Advancement Committee and PTA

Next Meeting Monday 16 August 2010